[ 2007-06-25 10:06 ]
Welcome to Chapter 8.
In Chapters 2-6, you learned the first four stages of the
Writing Process: Plan, Organise, Draft and Revise.
In this chapter, you are going to learn the fifth and
final stage: Edit.
By the end of this chapter you'll be able to edit your
business correspondence so that the words and sentences are
You will also edit the letter you have been writing to Mr
Editing: Why Do We Do It?
You may be tired of looking at your document by the time
you have finished revising it.
However, it's not quite ready to send. You still have to
edit the document.
Take a few moments to think about editing... and why it
is important. Write your thoughts on a piece of paper.
Why editing is important:
Editing (or proof reading) puts the "finishing
touches" on your document. Everything you write gives a lasting impression
of your company and you as a writer. So, it's important to check your
spelling, punctuation and grammar carefully. Missing commas, misspelled
words and inaccurate grammar give a poor
Editing: How Do It
The four strategies for editing business correspondence
are listed below.
Ask a friend
or colleague to help (peer editing)
Use a grammar
Keep a record
of your own "Personal Errors".
You can use the first two strategies to help you edit any
business document you write.
You can use the last two strategies to help you improve
your skill in using English. As a result, you'll be able to spend less time on
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